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JOB POST #3885-2023

Administrative Assistant – full time position

Date Posted: February 1st, 2023 Date Closing: June 30th, 2023

Location: Scales Nature Park

Duration: Permanent position

Salary: Varies depending on position, funding, and experience.

Duties may include:

  • Manage phone calls, email inquiries, and mail, take messages and draft replies
  • Ensure new volunteer and employee documents are completed and filed correctly
  • Schedule appointments, meetings, and reminders for senior staff
  • Complete legal documents, form letters, and other documents and distribute them as directed
  • Prepare invoices/receipts, process payments, follow up on outstanding receivables, process employee expenses and vendor bills, monitor due dates on payables
  • Perform human resources administrative duties such as payroll, ROE’s, T4’s etc.
  • Greet visitors, operate cash register, answer questions and show visitors around
  • Maintain a positive, can-do attitude, and communicate effectively in English
  • Assist with development of reports, claims and proposals related to projects
  • Assist with animal care, gift shop, maintenance or other operations as required


-professional written and oral communication skills 

-attention to detail and organization is a must

-familiarity with MS Office and Google Suite, including Google Calendar, Sheets, etc.

-experience with bookkeeping, payroll, and other clerical duties is an asset

-internal motivation and the ability to work without supervision

-valid class G license, and good driving record

-familiarity with social media including Facebook, Twitter, and Instagram 

-ability to work and thrive as part of a close-knit team

Accommodations (shared) may be available on-site (quad or double bunk room). The ability to thrive as part of a close-knit team in challenging situations and a live/work environment is important.



How to Apply:

Please complete the Google Form found here: At the conclusion of the questionnaire, you will be prompted to upload a resume, cover letter, and references as a single PDF file, 4 pages or less. Resumes will be reviewed beginning March 1, but applications will continue to be accepted after that.

Please reference this job posting in your email: JOB POSTING #3885-2023