Administrative Assistant – full time position

Location: Scales Nature Park

Duration: Permanent position

Salary: Varies depending on position, funding, and experience.

Duties may include:

• Manage phone calls, email inquiries, and mail, take messages and draft replies
• Ensure new volunteer and employee documents are completed and filed correctly
• Schedule appointments, meetings, and reminders for senior staff
• Complete legal documents, form letters, and other documents and distribute them as directed
• Prepare invoices/receipts, process payments, follow up on outstanding receivables, process employee expenses and vendor bills, monitor due dates on payables
• Perform human resources administrative duties such as payroll, ROE’s, T4’s etc.
• Greet visitors, operate cash register, answer questions and show visitors around
• Maintain a positive, can-do attitude, and communicate effectively in English
• Assist with development of reports, claims and proposals related to projects
• Assist with animal care, gift shop, maintenance or other operations as required

Requirements:

-professional written and oral communication skills 

-attention to detail and organization is a must

-familiarity with MS Office and Google Suite, including Google Calendar, Sheets, etc.

-experience with bookkeeping, payroll, and other clerical duties is an asset

-internal motivation and the ability to work without supervision

-valid class G license, and good driving record

-familiarity with social media including Facebook, Twitter, and Instagram 

-ability to work and thrive as part of a close-knit team

Accommodations (shared) may be available on-site (quad or double bunk room). The ability to thrive as part of a close-knit team in challenging situations and a live/work environment is important.